There are several things to take into account when preparing your data:
ITEM
Depending on the details of our contract(s) together, you might be asked to declare one to several specific amounts: turnover, quantities, volumes of all business or by specific products/categories
CAMPAIGN COVERING DATES
A campaign is to declare the business you made with our hotels/clients during a specific period of time.
For example, a campaign for Q4 2019 spend could be launched on January 1st, 2020 and be opened for a period of 3 weeks.
You would have to declare all the business made by our hotels/clients between October 1st, 2019 and December 31st, 2019, and thus based on invoice date.
Please note below which calendar periods are associated to each quarter:
Q1 : from the 1st of January until the 31st of March
Q2 : from the 1st of April to the 30th of June
Q3 : from the 1st of July to the 30th of September
Q4 : from the 1st of October to the 31st of December
S1 : from the 1st of January until the 30th of June
S2 : from the 1st of July to the 31st of December
Y : from the 1st of January until the 31st of December
CURRENCY
The currency of the declaration is the currency of the client country/zone.
Hence each campaign will have its own currency.
DELIVERY
No delivery charges should be included in the amounts declared, except stipulated differently in your contract with us.
TAXES
Amounts have to be declared without any taxes – VAT, alcohol, or any other type of taxes, except stipulated differently in your contract with us.
LEVEL/DEPTH OF DECLARATION
Depending on the terms of our contract(s), you will be asked to declare one or all amounts at a different level: hotel/client, brand or country.
If the declaration is at the client (hotel) level, then you will have to declare each amount for each of the client you have worked with, filling its client/mega code accordingly
If it is at the brand level only, then you will be asked to give the amounts per brand, meaning summing up all the business you have made with all the clients of the specific brands – Ibis, Novotel, etc
If this is at the country level, then you will have to declare one total amount of business per country